The MotoGP committee is happy to announce that the contract with SCRAMP has been signed, sealed & delivered. USARM wishes to thank Ted Kuwada for all his long hours and many late nights in getting this contract finalized. THANK YOU, TED! |
For those of you who are coming to Laguna Seca in July and plan on camping, space is going to be an issue this year due to the large number of course marshals required for this event.
If you are planning on camping, please contact Steve Ynzunza by email or phone : 408-848-0545 and let him know what type of rig you will be bringing (camper, motor-home, tent, car, etc). Also, if you will be staying over Sunday night in worker camping, this will be free for you but USARM will need a number for the Parks Dept.
ALL private vehicle parking will be at worker camping this year.
NO ONE will be able to take any sort of private vehicle (that includes motorcycles) past the worker camping area.
Shuttles will be transporting everyone to the track and back again, this year. Your cooperation is vital to ensure that everyone has the parking & camping space needed.
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Newest BoD member, Steve Johnson, waves the starting Green Flag and the last Checkered Flag
for the final Skip Barber Race Week end this year.
Great flags, Steve! |
The training committee & Jim Short are hoping to hold another training session in the fall of 2005. If you are interested in joining this session or are interested in being a trainer for USARM, please contact Jim Short via email or phone : 707-539-4854
The last training session, held in February, was a great success and got great response. Let's keep this newest USARM opportunity alive. Give Jim a call! |
Do you have a favorite recipe?
If so, why not send it into Jim Short or Melanie Durandette to be included in a new USARM Cookbook.
Maybe something you remember from childhood or just something that YOU would like to share, send it in along with a short "blurb" telling Jim & Melanie why it is special to you or your family. Watch for the new USARM Cookbook coming soon!
Email Jim |
USARM
BOARD MEETING 03-15-05 NOTES
Present: Ken Berri, Dave Jansen, Kati James, Steve Ynzunza, Jerry Huff and Jim Short
Excused: Ron Cowen
The minutes from the 02-15-05 Board Meeting were approved with a few minor changes.
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Contracts |
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A) |
MotoGP – The contract has not been signed yet. There is some final clarification needed from the track on some items. |
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B) |
Shelby Club – Jerry Huff presented a draft copy of a contract for the Shelby Club. There was discussion, and it was determined that the Contract need an equipment rental figure as well as an itemized list of the equipment that USARM would be providing. |
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C) |
Russell School - This contract was discussed. It was decided to follow the same format as the Shelby Club Contract. It was also decided that all of the contracts would have two signature spots for the main point of contact from USARM to the group as well as a signature line for the President of USARM. Two copies of the contract would be signed in order for the racing group to have an original as well as USARM retaining an original copy. |
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| 2 |
Financial |
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A) |
Treasurers Report – Ron Cowen was unable to attend the meeting. Kati stated that it would be out in the Grid as well as one would be sent to the BOD via e-mail. |
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B) |
Reimbursement Form – Steve Ynzunza. presented a draft of a new reimbursement form to be used. The BOD reviewed the draft and decided to have the mileage amount removed from the form as well as adding a line for the BOD approved date. The BOD voted and approved the new form with the two changes listed above. |
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C) |
Non-Profit Status – Steve Ynunza advised the BOD that the accountant he contacted were busy with tax season. He did advise that he would be contacting each of them to provide a quote to do the paperwork for the non-profit status. He also would be in contact with them to determine what paperwork would be needed by them as well as a list of what would be reimbursable by members when the non-profit status was achieved. |
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D) |
Online-Banking – Kati James reported that it was unavailable at this time with the account we have. Ron Cowen will be checking to see what we need to get it. |
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E) |
1099 Forms – The BOD discussed the issue of members getting 1099 forms from some of the racing groups that we work for. The BOD stated that members should plan on getting these forms when they work a lot for a certain racing group. |
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F) |
Raffle Money – Due to the great response at the banquet, the BOD decided to donate $1000 to Camp Okizu
and $100 to the Ron Johnson Fund. Jerry Huff will be getting in touch with Steve Johnson to schedule a date to present the check to Camp Okizu. It was also decided that the $100 donation to the Ron Johnson Fund would close out any donations that USARM would be making to this fund. |
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G) |
Board Expenses – this item was tabled until the April BOD Meeting. |
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| 3 |
Equipment |
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A) |
Flags – The BOD discussed that we would need quotes on company letterhead from flag companies that had the ability to match the exact colors required by MotoGP. The quotes will be reviewed at the April BOD meeting and a decision will be made as to what company to order from. |
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New Projects/Updates on Old Projects |
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A) |
Covers for Turn Boxes – Kati stated that she had been in contact with Garry and he was willing to still take the lead on this project. Projected start date on this project is in April as soon as Gary gets back. |
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B) |
Shirts for Dragon Wagon – This item was discussed and it was decided to move forward with getting the
design of the shirt. The BOD also decided to not move forward with the purchase until it was determined that all of the other workers would be getting shirts also. |
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C) |
Setting up Printing Account at Kinko’s for 2005 - Kati reported that we would not be able to set up this type of account without a corporate credit card. It was decided that we would not move forward with this item. |
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D) |
Track Memorials – Dave presented some ideas for a track memorial at Laguna Seca to members that have passed away. Jerry Huff also discussed his idea for a memorial at Thunderhill. The BOD decided that Jerry will be tasked to come back to the BOD with a detailed design of his proposal along with a detailed quote to do the work. It was also decided that BOD members would be contacting the relatives of the members thathave passed on and would ask what their wishes would be for the memorials. |
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E) |
Future Training Sessions – Jim Short discussed the possibility of having a future training at Sears Point. |
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MotoGP |
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A) |
Dues for Rejected Applicants – The BOD decide to have the MotoGP Committee make a recommendation to the BOD as to how this item would be handled. |
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B) |
Camping and Parking - Ruben Ynzunza met with Gary Smith the Ranger at Laguna Seca to start planning the layout for camping and parking. |
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Roundtable |
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A) |
Kenny brought the idea to the BOD of changing the location of the BOD meetings due to 5 members of the BOD being located to the South. This item was tabled for the next meeting. |
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The next meeting is April 19, 2005
USARM Financial Report |
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| Beginning Balance as of Feb. 28th |
$31,107.38 |
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| Total Deposits/Credits : |
$2,652.66 |
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March 11 - Deposit |
$2,084.26 |
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March 11 - Deposit |
$566.40 |
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March 31 - Check fee returned |
$2.00 |
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| Total Withdrawals/Debits |
$2,865.46 |
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Checks Paid : |
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March 17 Return Item Chg |
$60.00 |
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#2469 March 1 $2,382.58 |
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March 17 Return Item Chg AZ |
$7.00 |
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#2470 March 8 $30.00 |
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March Monthly Check stmt fee |
$2.00 |
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#2471 March 15 $251.13 |
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#2472 March 17 $55.25 |
| Ending Balance as of March 31 |
$30,894.58 |
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#2473-Mar 14-$27.50 |
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#2474-Mar 18-$50.00 |
| Total Deposits on 15 April |
$2,685.00 |
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Checks |
$2,550.00 |
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Cash |
$135.00 |
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Account Balance as of 15 April : |
$33,579.58 |
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Full color 3 inch double interlocked patch |
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7/8 inch full color round lapel pin |
PINS & PATCHES
Once again, USARM pins & patches will be available for sale at MotoGP in July. If you are interested in getting a pin or patch to show your support for USARM, contact one of the USARM BoD Directors. This is a great way to show the USARM spirit!
The patch is 3" and the pin is lapel pin size at 7/8". Each will sell for $5.00 and is also available by mail so you can have it before you come to Laguna Seca in July.
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Applications for MotoGP are coming into the USARM P.O. Box; so if you haven't gotten your application in yet, please submit it as soon as possible so that your name can be added to the list of the USARM members who have already submitted theirs. Please check the MotoGP page to see if your name has been added to the list. |
(This does NOT mean that you will or have been selected to work the event,
only that your application as been received) |
The USARM organization is very fortunate to have members such as Ted Kuwada and Ron Cowen, who have put in many long days, weeks and years to make USARM what it is today. Change is never an easy thing but your current USARM BoD is working very hard in conjunction with the MotoGP committee and others in USARM to make sure that the remaining year is GREAT for everyone. USARM is also fortunate to have members who step up, asking “what can I do to help”. Thank you to those out there who have taken up tasks willingly and with a smile.
The USARM BoD will continue to publish monthly board minutes & financials reports so that you, as our members, can see what your BoD is doing. New equipment is being ordered, older equipment is being refurbished, all in the effort to make sure that you, as a course marshal have the safest experience possible.
Please support your USARM BoD members in a positive way. Let them know how they can better serve you, the membership of USARM. That is why we are here!
On a personal note, let me thank all of the members who have stepped up in support of what this BoD is accomplishing; a consistent reporting to the membership, current financial reports and moving towards a non-profit status are all key items that have been asked for in the past years and are now coming to fruition.
Let’s all continue to work hard together to make USARM the terrific organization that we know it to be and let’s have fun. That is, after-all, why most of us joined USARM.
Thank you for your continuing support,
Kati James
President - USARM |
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Many thanks to Terry Mathews and all the Skip Barber mechanics for all the hard work & long week ends that they put in to make the Skip Barber Race events such a success this year.
Thanks guys & great job! |
Your USARM Board of Directors for 2005
Contact information for the 2005 USARM BoD:
If you know someone who is a USARM Member & not getting The Grid,
please let one of the BoD members know & they will be added to the roster.
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